How to Set up an Effective Dedicated Development Team

Companies can accomplish software projects in two ways: by extending in-house teams or by employing professional engineers through outsourcing. Though both are helpful in their own right, the latter is thought to have a more significant influence on the efficiency of businesses.

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About The Author
Nitin Nijhawan, CDOicon

Companies can accomplish software projects in two ways: by extending in-house teams or by employing professional engineers through outsourcing. Though both are helpful in their own right, the latter is thought to have a more significant influence on the efficiency of businesses.

What is a Dedicated Sofware Development Team?

A dedicated development team is a partnership concept where start-ups and established businesses collaborate with an offshore software development firm. This allows them to recruit a pre-formed workforce that seamlessly integrates into their IT processes. Because the staff is well-trained and competent, they become entirely committed to the project while maintaining self-control. Rather than allocating assignments to freelancers, having a specialized software development team is preferable in the long run. 

Thus, this saves firms money when they want to build or scale their software development team offshore or nearshore without additional managerial work.

How to Manage a Dedicated Development Team?

A dedicated development team is usually a gold mine when growing your company with competent, dedicated software engineers. However, given the limitations of dispersed communication, controlling such resources might be difficult. 

If you’ve found your way here, you’re undoubtedly seeking tips and best practices for managing your dedicated development staff from a distance. 

Schedule Regular Meetings

Staying in sync with one another is one of the most challenging tasks for remote workers. The key is to figure out the best time for your development team to interact, especially when working remotely or in another country. It is especially crucial for tech executives who manage development teams in countries with fewer overlapping hours for communication.

You may want your software development team to work the same hours as your home-based team, but you must also guarantee that your staff has adequate time to relax and socialize. Working late at night is impossible to maintain a healthy work-life balance since it will leave engineers exhausted and dissatisfied.

Developers can start the workday a few hours earlier to have more overlapping hours with you, and they will stay late at the office at crunch time to ensure your project’s success. On the other hand, working regular hours ensures that your devoted development team will have progress to report to you every day.

Explain your Requirements

Explain your requirements and make sure they’re understood. It’s hard to stay committed to something you don’t understand, so ensure your team’s clear and has detailed expectations. Expectations that are too vague might cause misunderstanding among your team, and you risk losing control of your project.

Officialize it 

It’s important to write down your expectations before communicating them, so you can go back and examine them afterward and make any necessary changes. Here are some samples of what your specialized software development team may deliver:

  • Meet deliverable deadlines.
  • Devise strategies for releasing a feature in the most efficient manner possible.
  • Attend daily synchronizations, after each workday, and report on daily progress.
  • If you think you’re going to miss a deadline, let the team know.

Create Defined Work Procedures

You must discover and map out all of the client’s business needs while managing a software development team to provide high-quality software since it is the key to your success. You must explicitly specify the scope of development. Doing this will assist you in identifying expected deliverables and creating a timeline for each one.

You should also include them all in one place in the project management application so that your whole team can access and understand them. This will guarantee that everyone is on the same page and understands what they need to do.

Your team will be more dedicated to meeting the requirements and expected results if they are captured and written down.

Provide Flexibility

Dedicated developers may still have queries, regardless of how thoroughly you conveyed the project’s scope and other specifics. Typically, this is just another iterative process, so if you want your efforts to pay off, you’ll need to enroll the help of your developers to get started once you’ve gathered all of the criteria.

Allow contractual software developers to expand, criticize, or reject a requirement if it isn’t reasonable. Once the project has taken off, the same may be said. The requirements are like a living document that may change over time during the development phase.

It’s acceptable if not all sets of criteria make it to the conclusion, just as not every plan works out. Only the best are chosen, and their efficient implementation will make customers adore your product.

Track the Progress

As the product owner, you need to know what’s going on when building software. Tracking the progress or Monitoring the process is important. When the professionals working on the project get carried away with it and it goes off track, your involvement becomes crucial. Being in the loop means you’ll be alerted when the product goes off course.

Keeping track of the development allows you to see things from the other side, allowing you to provide essential concerns, thoughts, ideas, or suggestions that can help the project improve and stay on track. Tracking progress also aids in comprehending experts, their working patterns, and how they address challenges.

Trust People

The project’s outcome can be influenced by openness and honesty. When developers aren’t hesitant to give constructive feedback, your project will succeed. Being honest about your worries, remaining open to input, and celebrating accomplishments are the most significant ways to create trust with your devoted development team.

It is considered impolite to question senior management’s decisions in many cultures. However, in Western societies, professionals are encouraged to express their views. When it comes to dedicated remote software development teams outsourcing, you can count on an open and honest assessment. Encouraging team members to convey their perspectives and demonstrating that it is a safe atmosphere to express issues, ideas, and other concerns is a brilliant idea that can help build good professional relationships.


To fulfill existing project deadlines or initiate a new project, you may increase the productivity of your in-house developers by employing a specialized development team. Make sure you choose the best software development partner to assist you in assembling the finest dedicated development team possible for your project.

Are you currently looking for developers in India or nearshore/onshore working in U.S. time zones?  Get in touch on how you can reduce your software development costs by up to 50% and can take a developer trial with VLink.

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