5 Mistakes To Avoid When Choosing the IT Staffing Firm

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Tracy-GardnerTracy Gardner Global Chief Marketing Officer
LinkedIn|29 Oct 2021

Businesses must be cautious when choosing the right IT staffing firm. Any mistake while staffing can adversely affect your business performance. Read on in this detailed guide to find out the common mistakes to avoid when selecting the right IT staffing firm.  

With an abundance of IT staffing firms in today’s market, remote hiring can feel like a gamble. However, this is only true when you dive into it without due diligence. Staffing agencies do not only help you find the right talent but also boost your business efficiency. The staffing industry statistics say that recruitment companies hire over 14.5 million temporary and contract workers annually. Which IT staffing agency, though, has the right pool of applicants? Though it is impossible to know everything, you can consider a variety of factors when selecting the best IT staffing solution for your company. Need details? Read this blog all the way through!   

What Are IT Staffing Services? 

For a business to grow and thrive in its niche, it needs a rich resource of tech talents who specialize in their fields. IT staffing companies exist to attract, screen, and onboard dedicated teams of tech candidates to cater to business needs. Staffing agencies provided job and career opportunities for about 13.6 million employees during the pandemic. Well, these figures pretty much sum it up! Staffing services are critical, and businesses must select the right firm.  

The best IT staffing solution provider stands out from the competitors by keeping up with the latest trends in IT augmentation services. Tech staffing partners can support your technology operations by providing both short-term and long-term solutions. Additionally, they can help you fill senior talent positions and ensure that the candidate brings industry-specific expertise to the table.  

Benefits of Outsourcing From IT Staffing Firms 

Tech staffing firms bridge the gap between tech talent and organizations seeking to fill a skill gap. In addition to addressing a shortage of talent, there are many other benefits to outsourcing a dedicated team of developers to the best IT staffing service provider.  

Benefits of Outsourcing From IT Staffing Firms

Here are some of the benefits of working with a staffing agency: 

  • Qualified Candidates 

With an IT staffing solutions provider, you get access to a vast pool of talent, including peer referrals and candidates from far-off geographic locations, passive job seekers, and many others. The agency also saves you time and effort by pre-screening candidates through credibility checks and technical assessments.  

  • Reduced Time To Hire 

An open vacancy adds to the cost of an organization by impacting sales and customer service. Being short-staffed can even bring down the morale and productivity of current employees, who are bound to work harder until the position is filled. However, IT staffing firms keep a record of candidates with immediate availability and ensure that only the right fit resumes reach your desk. As a result, the time to hire is reduced significantly.  

  • Try Before You Buy 

With most IT staffing companies, you can get the new tech talents to work on probation under a temporary arrangement. If the candidate’s performance is up to expectations, you can then offer permanent employment. This helps you build a dedicated team of skilled and talented employees that succeed in their respective positions.  

  • Enhanced Flexibility 

Whether you want to hire developers on a temporary or contractual basis, IT staffing services offer complete flexibility to organizations. Companies can analyze their business needs and onboard the candidate for a specific time period. Usually, businesses prefer this approach when they want to hire a specialized IT executive for a specific project.  

  • Boost Business Efficiency 

Hiring a qualified IT executive is a time-consuming process. Sometimes finding the right talent can extend the hiring process for up to a few months. It will indeed prevent you from achieving your business objectives. With an IT staffing firm, businesses can combat this challenge by finding the right talent within a short time-period.  

  • Cut the Hiring Cost 

Collaborating with a IT staffing service provoider can help businesses reduce their hiring costs. Consider a situation where you want to create a dedicated team of backend developers for your new project. It will cost an arm and a leg to meet the salary expectations of each candidate. This is where an IT staffing company guards you. They provide you with access to a pool of talented tech executives at a budget-friendly price.  

Common Mistakes to Avoid When Choosing the Right IT Staffing Firm

Common Mistakes to Avoid When Choosing the Right IT Staffing Firm

Businesses must avoid the following mistakes when selecting the best IT staffing solution provider:  

  • Hiring Based on Experience 

It’s easy to fall head-over-heels for staffing agencies with decades of experience. Although these companies have a successful track record and could make the most engaging elevator pitch, experience doesn’t translate to capability. And this is particularly true for the ever-evolving IT industry, where new and obsolete technologies emerge now and then. The experience does not carry weight if a staffing agency struggles to adapt to new innovations and technologies. Thus, it is crucial to take other factors into account when choosing the right IT staffing company. 

  • Considering Only the Technical Aspects 

The biggest and most overlooked mistake when searching for IT staffing services is to settle for a provider that tries to understand your company's culture. When a staffing firm looks for a candidate for a new role, factors like skills, position, responsibilities, team dynamics, and company culture matter a lot. Hence, a lack of awareness about your organization’s culture would mean that you end up wasting your time screening unsuitable candidates.  

  • Going With Broad-Spectrum Recruiters 

Many businesses make the mistake of settling for a broad-spectrum staffing agency instead of an industry-specific professional who knows the ins and outs of their business. While standard IT staffing solution providers cater to clients from different industries, a credible agency maintains specialized teams in their office, each focusing on serving clients from a single industry.  

As a result, they have a better chance at understanding your organization’s culture and meeting your expectations. Also, you have a dedicated team that would likely have a rich network of qualified IT candidates connected with them over their terms of service. 

  • Compromising With Communication 

Sure, you wouldn’t want the IT staffing services pestering you with every little detail about their recruitment process. Recruiters blowing up the phone to fill their quotas could be a real annoyance. However, you would expect them to serve you with a reasonable level of communication, transparency, and overall responsiveness. 

It’s critical that your staffing firm shares regular feedback throughout the hiring process, prioritizes calls and emails, and communicates crucial details, like interview schedules. This proactive communication also envelops transparency with respect to recruiting strategies and the results expected. 

  • Getting Onboard Without Knowing the Process 

Partnering with a staffing agency with zero knowledge about their screening and related processes will likely lead to personnel and hiring issues. To ensure a successful long-term partnership, transparency and two-way communication are fundamental to avoiding misunderstandings, establishing an open channel for sharing ideas, and improving processes.  

Ongoing communication ensures that the IT staffing company’s screening process checks off your requirements, i.e., screening for tech abilities, personality, and the right cultural fit. The agency will also verify the candidates’ references. This trust will allow your business to worry less about recruitment and focus more on core operations. 

Step-By-Step Guide To Choose the Right IT Staffing Firm

Step-By-Step Guide To Choose the Right IT Staffing Firm

Selecting the right staffing partner is not an overnight process. Businesses must follow the step-by-step guide discussed below to collaborate with the best IT staffing  andrecruitment agency.  

  • Determine Your Business Needs 

Start the process by identifying your needs. Discover whether you want to hire a mobile app developer or a web developer. Thereafter, determine the time-period in which you want to complete that project. Lastly, the most important thing to determine is the number of IT professionals you want to hire for the completion of the project within a specific timeframe.  


  • Search For Different Staffing Agencies 

The next step is to organize a search party for various IT staffing firms. Go through the web, take references from your fellows, or create a listing on different platforms to find a list of the best IT staffing solution providers. Grab your notepad and jot down a list of each one!  

  • Select Your Industry-Specific Staffing Firm 

Once you have compiled a list of all the best staffing companies, choose the one that best meets the demands of your sector for hiring. For instance, discover which company has excellence in providing tech talent if you are looking for IT staffing services.  

  • Compare Different Staffing companies 

Now that you’ve filtered your list based on your needs, compare different IT staffing companies based on their experience, services, existing customer reviews, price, and packages. Ensure that you consider all the necessary factors when choosing the best IT staffing company.  

  • Onboard Without Any Second Thoughts 

Congratulations! Now that you have found the best staffing and recruitment firm, complete all the legal procedures and onboard with the company as soon as possible. After completing these procedures, you can begin employing competent and experienced IT specialists.  

How Much Does IT Staffing Companies Charge? 

It's genuine to ask yourself if hiring an agency will cut down on the cost of hiring full-time employees. Businesses that are in a dilemma about the cost of staffing agencies should know that the price depends on the type of staffing model they choose. Additionally, businesses might have to pay for additional costs incurred during the hiring process. Whatever the cost of IT staffing solution provider might be, it will help you save the cost of hiring a full-time employee. 

type of staffing model 

Empower Your Business With the Best IT Staffing Solutions 

Whether you belong to the manufacturing industry or the telecom industry, IT staffing services are a necessity for all industries. When it comes to choosing the right IT staffing firm, VLink stands out because of it’s excellent services and network of excellent tech talents. VLink has been established for over 18+ years in the IT staffing and augmentation services industry. We have established a strong portfolio of happy and satisfied clients since our establishment.  


VLink caters to IT solutions by understanding your unique business needs. Our recruitment capabilities are available 24/7 and offer flexibility to scale up and down your team on your terms. So, what are you waiting for? Schedule a call now for the best IT software solutions.  

Frequently Asked Questions
Why is IT staffing important for your business?

IT staffing is crucial for businesses as it enables them to find, hire, and retain talented and skilled IT professionals. A dedicated team of tech executives supports your business operations and promotes the expansion of the company. 

What are the services offered by the best IT staffing solution provider?

The right IT staffing firm offers services such as web development, mobile app development, machine learning & AI, QA & testing services, cloud management services, and more. 

When does businesses need IT staffing services?

Businesses need IT staffing services when they find highly skilled IT professionals to work on specific tasks, projects, or ongoing work. You can either hire these executives on temporary basis for a short-time period.

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