Top 10 Recruitment Automation Tools to Make Your Hiring Process Seamless

About The Author

Nikhil-KhandelwalNikhil Khandelwal VP Engineering
LinkedIn|14 Aug 2023

Finding and attracting top-tier talent has always presented challenges for businesses. In the present landscape, this task has grown even more formidable.  

With the surge in remote work, whether of a temporary or enduring nature, the prospect of encountering a prospective candidate in person has become increasingly remote. This is where the utility of recruitment automation tools comes to the fore! 

The evolution of these automation tools has effectively streamlined the hiring processes for recruiters. These innovative tools empower organizations to assess numerous applicants and identify candidates of exceptional quality efficiently. 

hiring processes for recruiters

This blog will explore the top ten recruitment automation tools with essential features, prices, and pros & cons to make your hiring process easy and seamless.  

 Let’s start with a brief introduction!  

What is a Recruitment Automation Tool? 

Recruitment automation tool or software automates several recruiting workflows and tasks. It can increase recruiter productivity, minimize cost/hire and boost the hiring process.  

Hiring managers and talent, recruiters face many challenges while looking for the right candidate, as shown in the figure below. 

Hiring managers and talent

Recruiting automation software is a part of the HRM category that improves HR processes. These processes are posting jobs, screening candidates, and captivating candidates. In addition, recruiting tools can help human resource teams streamline the hiring process.  
 Recruitment Automation Tools-IMG3


There are several types of hiring models such as IT staff augmentation and outsourcing available in the market. To choose the right one, you need to know the difference between IT staff augmentation vs. outsourcing.  

Top 10 Recruitment Automation Tools for Seamless Hiring 

TalentReef: Best for interview scheduling and candidate communication automation

TalentReef has a number of recruitment automation features that effectively streamline team hiring processes. This cloud-based solution offers various features to assist organizations in sourcing, screening, hiring, and managing hourly workers. 

As a result, this software helps reference talent for the service industry, such as restaurants and retail stores.

Key Features of TalentReef: 

  • Multi-Channel Marketing 
  • Resume Posting 
  • Automatic Grading 
  • CRM 

Pros & cons of TalentReef: 



Mobile friendly  

Low transparency 

Candidate analytics 

No free trial available 

Tracks active & passive candidates 


Pricing: $400 a month 

Manatal: Best for candidate recommendations

As its name implies, Manatal is one of the best applicants tracking systems that simplifies your hiring process. In addition, it helps you select the perfect candidates, manage your talent pool, strengthen team collaboration and hire the right talent.  

Key Features of Manatal: 

  • Job Posting 
  • AI-driven recommendation system 
  • Candidate sourcing 
  • CRM (Customer Relationship Management) 
  • Candidate's profile enrichment 
  • Progressive mobile apps 
  • Onboarding & Placement Management 
  • Customize or link your branded career page 

Pros & cons of Manatal:



Easy to generate detailed reports  

Archived candidate profiles 

Allows you to create a number of multi-stages hiring pipelines 

Unable to translate career pages into multiple languages 

Kanban board allows you to see the status of each open position with ease 



  • 14-day free trial.  
  • Paid plans: Start at $15/month for 10,000 candidates and up to 15 jobs/account. 

Recruit CRM: Best for candidate tracking system

Recruit CRM stands as a cloud-based recruitment automation software that aids companies in efficiently managing candidate databases, optimizing recruitment procedures, and strengthening talent acquisition strategies.  

Its intuitive interface empowers recruiters to effortlessly sort, filter, and assess applications based on custom criteria defined by the company. It’s among the top-rated recruitment software development agency, offering many features to simplify recruiting.  

With comprehensive dashboard and reporting functionalities, users gain valuable insights into all aspects of performance, facilitating informed, data-driven decision-making. The software allows for generating reports to monitor team performance and assess the effort-to-revenue ratio for each client. 

Key Features of Recruit CRM: 

  • Applicant Tracking System 
  • CRM 
  • Email Integration 
  • Candidate Sourcing 
  • Customizable Reports & Dashboard 
  • Live Chat Supports 

Pros & cons of Recruit CRM: 



Useful chrome extension 

No chatbot 

Customized database 


CRM/ATS integration 



  • $69/user for pro 
  • $125/user for enterprise Best for efficient contact management and powerful cold outreach, an all-in-one platform, offers an advanced solution for diverse outreach needs and a user-friendly CRM system. With thousands of satisfied customers recognizing it as one of the finest sales and marketing automation tools, also proves to be an excellent choice as a recruitment automation software. 

Key Features of 

  • Candidate sourcing 
  • Candidate outreach 
  • Free CRM 
  • Integration with LinkedIn 
  • Interview Scheduling 

Pros & cons of 



Ease sales process 

Time consuming 

Great customer services 


Fast performance 

Integration issues 

Seamless collaborative 

Not user friendly 


Free plan to test its features. Paid plans start at $39/month for 1,000 email searches.  

In Both cases, you’llhave free access to CRM. 

Also Learn: how can IT staff augmentation can drive your business to success 

SeekOut: Best for cloud-based recruiting solution for healthcare companies

SeekOut, the AI-powered recruiting platform, provides a comprehensive 360-degree perspective on millions of candidates from untapped talent pools. With advanced talent acquisition techniques, it is further complemented by the convenience of automated candidate engagement. 

Key Features of SeekOut: 

  • Candidate sourcing  
  • Talent rediscovery 
  • Candidate outreach 
  • Talent analytics 
  • Career Hub  

Pros & cons of SeekOut: 



Faster talent acquistion process 

Has a learning curve 

Proactive support team 

Little clunky UI 

Custom filters 



  •  $99/month for contacts of 200 candidates.  
LinkedIn Recruiter: Best for finding the perfect candidates quickly and efficiently

 As one of the best recruitment automation software, LinkedIn Recruiter helps managers easily find suitable candidates on the platform. Thanks to additional features, it simplifies the hiring process, enabling you to find, connect with and manage your applicants as instantly as possible.  

In addition, it allows recruiters or HR teams to share projects and pipelines. 

Key Features of LinkedIn Recruiter: 

  • Candidate sourcing 
  • Candidate outreach 
  • Talent pipeline management 

Pros & cons of LinkedIn Recruiter: 



Easy usage 

Limited diversity 

Detailed profiles 

Information overload 

Networking opportunities 

Privacy concerns 


Limited access to passive candidates 


The basic Recruiter Lite plan:  

$140/month for 20+ search filters, 10 candidate search alerts and 30 InMail messages. 

Zoho Recruit: Best for recruitment marketing

 The automation tool enables personalized workflows and automates various tasks, including email communication and job updates. Whether you are an in-house recruiter or part of a staffing agency, this tool offers ideal solutions for sourcing, tracking, and hiring potential candidates without the need to manage multiple platforms. 

Key Features of Zoho Recruit: 

  • Recruiting KPIs 
  • Custom reports and dashboards 
  • Workflow automation 
  • Recruitment forecasts 
  • Onboarding & HR 
  • Candidate feedbacks 
  • Third-party business tools 

Pros & cons of Zoho Recruit: 




Does not support translation to some languages. 

It navigates well 



The standard package prices: $25/month/user. 

Fetcher: Best for AI candidate sourcing

 Trusted by 500+ top recruiting teams globally, Fetcher comes into the top 10 recruitment automation tools list. It automates your repetitive tasks and aids you in reaching out to suitable candidates and tracking your campaign performance. Ultimately, you can focus on candidate engagement and dedicated teams collaboration.  

The screening tool automatically evaluates candidates according to predefined parameters. It saves time that would have otherwise been spent on manual sorting and reviewing. 

Key Features of Fetcher: 

  • Candidate profiles 
  • Candidate sourcing 
  • Candidate outreach 
  • Interview scheduling 
  • Analytics 

Pros & cons of Fetcher: 



Great customer support 

Pulls out accurate emails 

Keyword targeting 



Pro version available! 

Recruitment Automation Tools-CTA1

HireEZ: Best for Startups

Formerly known as Hiretual, HireEZ provides cutting-edge functionality to streamline outbound recruiting processes, automating candidate sourcing and engagement tasks. With this powerful tool, no talent goes unnoticed, ensuring your attention is focused on all potential candidates. 

With this software, you don’t need to worry about your data safety.  

Key Features of HireEZ: 

  • Candidate sourcing 
  • Candidate outreach 
  • Integration with your existing ATS/CRM 
  • Hiring team collaboration 
  • AI Sourcing 
  • Deep Web Aggregation 
  • Machine Learning 
  • Social Recruiting 
  • Candidate Engagement 

Pros & cons of HireEZ: 



Narrow Searches 

Seems glitchy at times 

Multiple Sources of Data 



  • 7-day free trial.  
  • Paid plan: $149/month for 200 contacts. 
Gem: Best for customizable hiring sequences

This state-of-the-art recruiting software facilitates seamless collaboration within your recruiting team while nurturing relationships with candidates.  

It encompasses comprehensive touchpoint tracking, detailed analytics, and automated candidate sourcing and outreach processes – all within a unified acquisition platform. 

Key Features of Gem: 

  • Talent sourcing 
  • Talent compass 
  • Candidate outreach 
  • CRM 
  • Analytics 

Pros & cons of Gem: 



Sends several emails in a sequence 


Organizes responses to said emails 


Source talent 



 Two-year free plan for startups. It costs depend on team size or required custom work.  

What are the Benefits of Recruitment Automation Tools? 

Benefits of Recruitment Automation Tools

 Here are several benefits of recruitment automation tools: 

Saves Money 

One of the most popular benefits of using recruitment automation software is cost-effectiveness. With such tools, you can reduce costs by automating your hiring process and avoiding investing in critical features.  

With pay-as-you-use models, these tools eliminate the need for excessive investment and maintenance fees, enabling companies to accelerate recruitment without straining their budgets. 

Increases Consistency 

Achieving consistency in recruitment is crucial.  

Creating a recruitment process from scratch can vary significantly based on each HR professional's perspective. It leads to inconsistency even when using checklists. Human involvement can unintentionally introduce differences. 

To address this challenge, recruitment automation software plays a vital role in promoting uniformity. By eliminating variable outputs and identifying similar processes, these software solutions ensure tasks are executed consistently, even in the face of complexities.  

As a result, you can minimize result discrepancies and maintain a smooth, regular recruitment process. 

Makes Communication Better 

Delays in communication can drive away top talent. By incorporating a recruiting automation tool into your workflow, you can ensure you get all essential milestones and follow-ups.  

This seamless integration helps maintain a steady flow of communication, making your organization more appealing to in-demand talent. 

Improves Hiring Quality 

Apart from boosting recruiting efficiency, automation tools also elevate the caliber of your hiring endeavors. It allows you to identify and hire strong candidates based on traits that are key to ensuring job success. 

Saves Time 

Recruitment automation software saves time by reducing manual tasks with unmatched accuracy. As a result, recruiters and HR managers can enhance productivity and allocate their time more effectively while using these tools. 

In addition, this software streamlines the hiring process by automating monotonous tasks and closing the gaps in recruitment procedures, leading to significant time savings for the team. 

Enables Streamlined Data Collection 

With recruitment automation software, you can effortlessly gather applications from diverse sources, such as job boards, LinkedIn, and your website. These tools can also consolidate crucial application data and perform analyses that empower you to make informed business decisions. 

Moreover, the valuable data collected through these tools includes insights into the performance of your job ads, the number of respondents, and the number of applicants for specific roles. You can optimize and streamline your data management processes by selecting the appropriate recruitment automation tool. 

Enhances Candidate Experience 

By harnessing automation tools, you can liberate yourself from repetitive and time-consuming tasks, allowing you to invest more time cultivating relationships with candidates.  

In addition, automating the hiring process creates a lasting positive impression on candidates, offering them a seamless experience and minimizing response times. 

Develop Custom Recruitment Automation Software with VLink! 

At VLink, our team specializes in crafting tailor-made ATS (Applicant Tracking System) software solutions that optimize candidate sourcing and streamline recruitment workflows.  

Our expertise extends to developing custom HRIS (Human Resource Information Systems) for seamless integration. We excel in building branded career portals and websites, utilizing custom application builder tools to capture data effectively.  

Recruitment Automation Tools-CTA2

Frequently Asked Questions
How much does building recruitment tools to automate the hiring process cost?

The cost of building a recruitment tool to automate the hiring process can vary significantly based on factors such as complexity, features, and development resources. It can range from a few thousand dollars for essential solutions to hundreds of thousands for more advanced and comprehensive platforms. 

How to build recruitment automation software?

To build recruitment automation software, follow these key steps: 

  • Define requirements and features 
  • Choose the technology stack 
  • Develop the user interface and database 
  • Implement automation algorithms for tasks like candidate sourcing and communication 
  • Test thoroughly for functionality and performance 
  • Deploy the software and continuously update and improve it. 
How to choose the right recruitment automation tool?

Consider your specific needs and workflow requirements when choosing a recruitment automation tool. Look for features like candidate sourcing, application tracking, automated communication, and integration capabilities.  

Evaluate the tool's user-friendliness, scalability, and customer support. Read reviews of previous clients and look for recommendations. Test demos and trial versions to ensure it aligns with your recruitment objectives. 

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